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Bylaws

  • Category: BSCRS
  • Published: Friday, 16 October 2009 19:22
  • Written by Eonix RBSS Support
  • 16 Oct

1. Constitution

The section was established on December 14th, 1998 by one representative of the 7 Belgian University Hospitals, hereafter called the founding members:

  • Dr. Luc Bruyninx ULG
  • Dr. Marc Duinslaeger VUB
  • Dr. Alex Kartheuser UCL
  • Dr. Piet Pattyn RUG
  • Dr. Freddy Penninckx KUL
  • Dr. Jean Van de Stadt ULB
  • Dr. Wouter Vaneerdeweg UIA

2. Name

The name of this new section of the Belgian Royal Society of Surgery shall be Belgian Section of Colorectal Surgery. Since the Section is a subgroup of the Royal Belgian Society for Surgery, the Board delegates one representative on the Board of the Royal Belgian Society for Surgery. His mandate respects the bylaws of the Royal Belgian Society for Surgery.

3. Language

The official language will be English, as well as Dutch and French.

4. Objectives

a. Principal

The Section aims to develop the speciality of colorectal surgery and to improve its quality in Belgium.The Section aims to represent colorectal surgeons from Belgium.Members of the Board will be delegated to establish and maintain relations with Belgian, European or other national and international organisations, societies, and councils.

b. Scientific objectives

The scientific objectives of the Section are to improve knowledge of colorectal surgery in Belgium. Scientific meetings and workshops will be organised either for all members or for working groups. Scientific meetings of the Section will be organised in the context of the scientific program of the Belgian Royal Society of Surgery, including the Belgian Week of Surgery.. The Section will organise and support clinical or experimental studies in the field of colorectal surgery, following the rules specified in the appendix. All scientific projects organised in the name of the Section and their results must be submitted to and approved at the scientific meetings or at a Board meeting, before national or international presentation or publication. Any Ordinary member can submit a scientific project to the Board of the Section. The rules in the appendix have to be respected, as well as for publication or presentations of a study project in name of the Section.

c. Extra-scientific objectives

Improved quality of colorectal surgery will be based on increasing knowledge and skills as well as on continuous survey and audit of training and practise.The Section will make efforts to improve training in colorectal surgery. The Section will contribute to the selection and implementation of criteria (taking into account international criteria).The Section will contribute to the survey (audit) of colorectal surgery in Belgium. These efforts will be performed in close collaboration with all councils, boards, and governmental organisations already involved or having information.The section promotes the recognition of colorectal surgery as a subspecialty in Belgium.

5. Board

The board includes the President, the General Secretary, the Assistant General Secretary, the Treasurer and three members of the scientific commission. The 7-founding members compose the first board. It has to install and organise the Section. It is empowered to co-opt other members as required. After a transitory period of installation and organisation, the General Assembly of the Section will directly elect the Board.The President will be replaced every two years. He will be nominated by the Board among the Ordinary members, and will be elected by the General Assembly. The outgoing President is not immediately re-eligible as President; he can be re-elected immediately in an other function or as President after at least two years. An alternation between universities and linguistic communities will be respected.The other Board members will be elected every three years. They must be Ordinary members of the Section. Nominations should be submitted to the Board, and supported by two Ordinary members of the Section. Outgoing members are re-eligible. In case of absence of nomination from the membership, or in the event of resignation of a Board member before expiry, the Board will be empowered to fill the vacancy. The Board will also be empowered, at any time, to co-opt other members if required by any particular condition. In any way, all modifications should be submitted and approved by the next General Assembly of the Section.The board will include, at least, one representative of every of the 7 Belgian universities (KUL, RUG, UCL, UIA, ULB, ULG, VUB), either from an academic hospital or not.The Board includes a representative of the Belgian Group of Endoscopic Surgery (B.G.E.S), as well as a representative of any other society of the Royal Belgian Society for Surgery, if required by the Board of the Royal Belgian Society for Surgery.The Board will meet whenever necessary and at least before the General Assembly and before every scientific meeting. The minutes of every Board meeting have to be sent or be accessible only to the Board members.

6. General Assembly

The General Assembly is composed of all the Ordinary and Associated members of the Section, and is chaired by the president of the Section. The Assembly is held at least once per year.The General Assembly may be called in meeting by the Board each time that it is judged useful or at the demand of a fifth of the members. The secretary addresses convocations by mail to the members, at least sixty days prior to the meeting. Ordinary and Associated members can be represented by another member in the General Assembly. Each attending member cannot represent more than one member.Decisions are taken on a simple majority of votes and they are made known to all members. In case of a tied vote, that of the president will decide.The General Assembly cannot deliberate unless at least half of its members are present or represented in the following cases

1 modification of internal regulations
2 revocation of board members
3 dissolving the section

7. Membership

Ordinary member: can be Ordinary member of the Section, the surgeon who

  • is member of the Royal Belgian Society for Surgery (titular, corresponding or ordinary member).
  • practises surgery in Belgium.
  • has an interest in colorectal surgery.

Associate member: can be Associated member any physician, non-surgeon, who has a special interest in colorectal diseases.Honorary member: can be Honorary member of the Section, anyone considered to have made an outstanding contribution to the field of colorectal diseases.

Corporate member: any member of a company or organisation with an interest in colorectal diseases.

All applicants for membership must be supported by two Ordinary members, acting as referees, and directly submitted to the General Secretary on an individual basis. The Board has the final decision.

8. Scientific commission

The scientific commission will include three members of the Board, and several co-opted members, as to include at least one representative of every of the 7 academic hospitals. This committee will be in charge of all the scientific aspects of the Section, such as the control of multicentre studies and of the scientific papers or communications issued from the Section.Whenever possible, the commission will be attentive to the possibilities of multicentric studies, especially concerning the evaluation of new material or techniques.

9. Finances

The financial resources of the Section will come from the RBSS. These will be managed under the responsibility of the Treasurer of the RBSS, in accordance with the Treasurer of the Section. The Treasurer of the Section is member of the financial committee of the RBSS.

10. Amendments

A member in good standing may submit a proposed amendment to the Board at least sixty days prior to the annual meeting.


Appendix

1. Studies organised by the Section

Ordinary members can submit a scientific project to the Board of the BSCRS. The project should consist of a full written introduction, including the aim(s) of the study, methods, patients, statistics and all references. If the project is accepted, the designer of the project becomes the project leader. The project leader will present a protocol only to those members of the BSCS that are prepared to enter patients into the study.The Scientific Committee of the BSCRS will keep a list of all members that receive a copy.The Scientific Committee will be kept informed about the evolution and all problems of the study. A copy of all data of any study, including the full database, must be given to the Scientific Committee at the end of the study.

2. Publications and scientific presentations of studies organised by the Section

The text of all abstracts or articles concerning a study on behalf of the Section, will be submitted to the Scientific Committee, before any submission.In case of publication of a study project performed on behalf of the BSCS, the project leader will be the first author of the publication. If he wishes to yield his right, the Scientific Committee can designate the first author, taking into account the number of entered patients. The project leader then automatically becomes the last author. The first author has the duty to provide a first version of a manuscript to all co-authors and to the board of the BSCS within 3 months after entering the last data. If he omits this duty, the Scientific Committee can designate an other first author, again taking into account the number of entered patients. In collaboration with the project leader, the first author must provide a definitive version, ready for submission to a scientific journal within 6 months after entering the last patient data. The list of co-authors will be determined by the 10 % rule, i.e. any member that entered at least 10 % of the patients will be a co-author. If more than 20 % of the patients were entered by one centre, an additional co-author from that centre may be included per 10 % of patients entered. These co-authors must have actively participated in any part of the study. The ranking of co-authors will be based on the number of patients included in the study, starting at the second author.The first page of a manuscript to be submitted for publication should include:- author's names (according to the rules cited here above)- author's institutional affiliations- after author's institutional affiliations, the sentence: “on behalf of the Belgian Section of Colorectal Surgery, a section of The Royal Belgian Society for Surgery”.A separate page, should enumerate, in alphabetical order, the names of all colleagues that entered at least one patient into the study.All problems related to the presentation or publication of the results of studies performed in the context of the BSCS must be presented by the project leader to the Scientific Committee of the Section, in the presence of those involved in any eventual problem.The Scientific Committee will always try to solve/prevent problems. If necessary, the Board will decide by majority of votes. In case of equality, the vote of the President will be decisive. At any oral presentation of a study performed in the context of the BSCRS, the first slide, overhead, a/o. should mention “on behalf of the Belgian Section of Colorectal Surgery” and must be illustrated with the logo of the section. The second slide or overhead a/o. should enumerate, in alphabetical order, all colleagues that have included at least one patient in the study. The abstract of an oral presentation (also when submitted for selection) must mention the name of the authors, followed by “on behalf of the Belgian Section of Colorectal Surgery, a section of The Royal Belgian Society for Surgery”.

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